Various committees are appointed to organise the various activities of the College.

A. Committee on International Relations

  1. It consists of members of the Administrative Board.
  2. It is responsible for:
    • Scientific events external to ECO for which the college may have responsibility.
    • Relations with countries outside that of the headquarters of the association.
       

B- Publications Committee.

  1. It consists of
    • The Director of publication: the Chairman of the Administrative Board
    • A director of international relations appointed by the Administrative Board
    • An editor appointed by the Administrative Board
    • A deputy editor appointed by the Administrative Board
  2. Its purpose is to make, publish and distribute a journal, "International Orthodontics". This review is free to all members of the College who have regularly paid their fees.
  3. The content of "International Orthodontics" consists of:
    • Original scientific articles,
    • Reproduction of some scientific works of College meetings,
  4. The European College of Orthodontics is the proprietor of the magazine "International Orthodontics".

The managing editor is the legal representative of the European College of Orthodontics i.e. the Chairman of the Administrative Board.
On 1 January 2003 the European College of Orthodontics concluded a partnership with the company Masson-Elsevier for a period renewable by tacit agreement for successive periods of one year.

 

C. Affiliation and Membership Committee

  1. This is divided into two Sub-Committees, the affiliation committee and the membership committee.
  2. It consists of a head of affiliation and membership committee, a full member who is a member of the Administrative Board and designated by it, and a deputy head, who is a full member and member of the Administrative Board, selected by the head of the committee in consultation with the Administrative Board.
  3. It is responsible, in accordance with the Administrative Board, for:
    • Criteria for the admission of candidates for affiliation,
    • Criteria for full membership for affiliates
    • Criteria for admission for associate candidates,
  4. The affiliation committee consists of the deputy head of the affiliation and membership committee and full members selected by him, in agreement with the Administrative Board (the number of full members at the time of affiliation will be linked the number of candidates).
    The head of the affiliation committee must be present at the meeting. In the event of force majeure, he will be replaced by the head of the committee or any member of the Administrative Board appointed by the Chairman.

    Its mission is to:

    • Register applicants for affiliation and ensure that the candidate fulfils the admission requirements.
    • Examine the records of three cases before treatment, presented by the candidate at a meeting of ECO,
    • Inform the Administrative Board of ECO of its opinion as to possible admission of the candidate as an affiliate member of the college.
    • Submit to the general secretary, after each Spring Congress, the list of new affiliate members with full contact details.
       
  5. The membership committee shall consist of the head of the membership and affiliation committee and full members selected by him, in agreement with the Administrative Board (the number of full members during the granting of membership will be related to the number of candidates). The head of the membership committee must be present at the meeting. In the event of force majeure, he shall be replaced by the deputy head of the committee or one of the members of the Administrative Board appointed by the Chairman.
    It meets once a year during the annual spring meeting.

    Its mission is to:

    • Examine the records of five cases treated, submitted by the candidates for full membership,
    • Advise the Administrative Board of ECO regarding the validity of the candidate's application for membership.
    • Determine which cases will be presented during the annual spring meeting before the general meeting.
    • Submit the list of new full members to the general secretary after each Spring Congress.
    • Examine the cases treated by members of ECO wishing to participate in the presentation of cases organised during the spring congress. Only cases that have been approved by the head of the membership committee may be [presented] at the spring congress.
    • Validate the cases presented for award of the Certificate of Excellence in Orthodontics
       

D. Committee on Relations with Universities

  1. This consists of Administrative Board members
  2. It is responsible for:
    • Relations with Universities.
    • The award of the O Meyer prize
       

E. Info-Media Committee

  1.  This consists of Administrative Board members
  2. It is responsible for:
    • Relations with Universities
    • The award of the O Meyer prize

 

F. Co-opted members

At the proposal of the Chairman, the Administrative Board may decide by a majority vote to assign, due to their special competence, responsibility for certain committees to full members not elected to the Administrative Board.
These members, known as co-opted members, hold office for a term of a duration equal to that of the Chairman.
Thus, on each change of Chairman, the new chairman proposes, if appropriate, a list of co-opted members with their assignment and the Administrative Board makes a decision by secret ballot on the nominations.
Co-opted membership cannot be an honorary status. The person appointed must participate actively in the smooth running of the college using his skills, work and/or his contacts.
Co-opted members attend at least one meeting of the Administrative Board of the college each year as well as the spring congress. In the event of absence from a meeting, they shall notify the Administrative Board of their action, through the chairman or secretary.
If a co-opted member is absent from three consecutive Administrative Board meetings without just cause, at the proposal of the Chairman, the Administrative Board is asked to decide by secret ballot regarding dismissal of the co-opted member concerned.
The number of co-opted members shall not exceed five.

 

G. Conditions of Affiliation

  1. The applicant must comply with Article 6 § 5 of the ECO Articles of Association.
    Candidates must hold a specialist degree in DFO recognised by the authorities in their country of practice, if such exist in that country, or be a student undergoing specialty training in orthodontics

  2. The candidate must submit his application and the consent of his sponsor to the head of the affiliation and membership committee at least three months before the annual spring meeting.
    It is desirable that the sponsor be present at the session during which the candidate is presented.

  3. The applicant must submit to the annual spring meeting three case files at the start of treatment according to ECO standards.
    Candidates with a specialist degree in dentofacial orthopaedics, can present three case files which are part of the graduation test.
    The cases submitted include the following documents: casts, photographs (front and profile, smile), intraoral or panoramic radiographs, sagittal cephalograms, cephalometric tracings and analyses. Detailed written observation of diagnosis and treatment plan will accompany each file.
    Only candidates meeting the specific requirements previously issued (Article 6 paragraph 5 of the Articles) will not have to meet this requirement.

 

H. Conditions of full membership

The sponsor must follow his sponsored applicant in the progress of his cases in view of the granting of his membership.

I. Conditions of full membership

  1. To become a full member, an affiliate member must:
    • Comply with Article 6 § 5 of the ECO Articles of Association.
    • Have his five treated cases examined by the membership committee whose decision will be final only after confirmation by the Administrative Board.

The cases presented to the membership committee must have been treated by the candidate only under the aegis of the sponsor.

  1. An application for full membership must be addressed to the head of the affiliation and membership committee at least three months before the annual spring meeting.
  2. During his presentation, the candidate may be assisted by his sponsor.
  3. Candidates who have not submitted their cases on time are deregistered in accordance with § 6 of Article 6 Section II of the Articles of Association.

Candidates having presented their cases on time but the results of which were deemed unsatisfactory or which do not meet criteria imposed by ECO will have the opportunity, at their request, to make a new and final presentation during the following two years.
After these two years, if a renewed application has not been made, or if it again meets with an unfavourable opinion, the candidate is deregistered.

 

J. Validity of these rules of procedure

These rules of procedure remain in force until otherwise determined by the general meeting, by decision taken in the ordinary way.

Any amendments made thereafter must first be approved by the general meeting of members voting in the ordinary way.